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Writing Clearly and Concisely

Sep 5, 2022
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What is Writing Clearly and Concisely? 

Writing clearly and concisely means choosing your words deliberately, constructing your sentence carefully and using grammar properly. By writing clearly and concisely, you will get right to the subject in a way that your readers will understand, and you will captivate your audience. 

Why Should We Write in a Clear and Concise Manner? 

In order to succeed in your communication, you need to keep your audience’s attention. Writing clearly and concisely is one way to capture and retain their interest. Rambling on the conversely may lose your readers’ attention. 

How to Write Clearly and Concisely 

There are certain steps to writing clearly and concisely. The aim is to make the reader comprehend and maintain attention span without being bored with writing. 

Some techniques that are used to write clearly and concisely are:  

Eliminating Unnecessary Words    

Unnecessary words can conceal instead of revealing your meaning. 

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Place multiple negatives with affirmatives  

Example:

  • I can’t barely see where I am going in this fog.

Affirmatives instead convey concise meaning that needs no interpretation (water freezes 0 degree) 

Reducing Clauses to Phrases and Phrases to Single Words 

Check for clauses or phrases that can shorten and simpler.   

The “which clause” can be shortened to a simple adjective. (Be cautious, not to lose some needed emphasis by over-pruning; the word “which,” which is sometimes necessary [as it is in this sentence].  

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Swith College, which was founded in 1871, is the premier all-women’s college in the United States. 

Founded in 1871, Swith College is the premier all-women’s college in the United States. 

Phrases can sometimes be trimmed, sometimes to a single word. 

Unencumbered by a sense of responsibility, Jack left his wife with forty kids and a can of beans. 

Jack irresponsibly left his wife with forty kids and a can of beans. 

Use short sentences to emphasize a point, longer sentences to connect ideas.  

Use transitions. Transitions are words or phrases that indicate connections between sentences. 

Avoiding Expletive Constructions 

This sounds like something a legislator needs to figure out how to stay away from, in any case, no, an interjection development is a typical gadget that regularly denies a sentence of energy before it gets an opportunity to take care of its responsibilities. Swearword developments start with there is/are or it is. 

There are twenty students who have already expressed a desire to attend the program next winter. It is their parents who stand to gain the most from the government grant. 

Twenty students have already expressed a desire to attend the program next winter. Their parents stand to gain the most from the government grant. 

Omit Phrases  

Be keeping watch for significant sounding expressions that don’t add anything to the importance of a sentence. 

For expressions immediately set a peruser alert that the author is exchanging puffery; more terrible, they put a peruser to bed. 

Examples:

  • All things considered Woodlands is in better form now than ever before. 
  • Woodlands are in better form now than ever before.  

Here ‘all things considered’ can be omitted.  

Pruning the redundant: These phrases are repeated many times. 

Examples:  

  • 12 noon- Noon 
  • Completely waived off- waived off 
  • Each and every- Every 

Avoid forms of the verb ‘be’ 

The verb ‘be’ such as: is, am, are, were, was indicate a state of being rather than action; they weaken an active sentence and, in some instances, may indicate a passive voice. 

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